VulCode

A B2B ordering platform for wholesalers and manufacturers

Wholesale clients order themselves, at their own prices and within their credit limit, and the order goes straight into the ERP. Your sales team stops re-typing emails and looks after clients instead.

Commerce and tech
A quick order on the B2B platform: a list of SKUs pasted from a spreadsheet, prices from the client price list, the credit limit and free delivery

What a wholesale order looks like today

Four places where a wholesaler loses time and money serving regular clients.

From
Kupiec 01 <kupiec01@example.com>
To
Handlowiec 01 <handlowiec01@example.com>
Subject
This week's order
Attachment
order.xlsx
  1. Orders by email and phone
    Hello, the list of SKUs and quantities for this week is attached.
    The client emails a list of SKUs, a rep re-types it into the ERP and calls when something is missing. On a B2B platform: The client enters SKUs or pastes a list, sees availability and their prices, and the order lands in the ERP on its own.
  2. Price lists in spreadsheets
    Prices as in the last order, please.
    Each client has a different discount, and the current price list lives with the rep who happens to be on holiday. On a B2B platform: The client's prices come from groups, discounts and contracts stored in the system. Clients see only their own prices.
  3. Trade credit
    We will pay the invoice on time, as usual.
    Finance learns about an exceeded limit after the goods have shipped. On a B2B platform: The platform shows credit usage with every order and holds those that exceed it.
  4. Invoices and documents
    Also, please send a copy of the July invoice and delivery note.
    Clients email for a copy of an invoice or delivery note from three months ago. On a B2B platform: Invoices, documents and order statuses are in the client account, and invoices go to KSeF.

Who sees what on a B2B platform

We agree permissions with sales and finance before building.

The buyer's quick order: a pasted list of SKUs, prices from the client price list and sending for approval

The client's company

Client buyer

SKU entry with suggestions, pasting a list from a spreadsheet and repeating previous orders.

  • Placing orders
  • Client price lists and discounts: view
  • Credit limit: view
  • Invoices and receivables
An order to approve on the manager's phone: the lines, the gross total, the company credit limit and the approve button

The client's company

Client manager

A buyer places the order and a manager approves it before it goes for fulfilment.

  • Placing orders
  • Approving company orders
  • Client price lists and discounts: view
  • Credit limit: view
  • Invoices and receivables
The sales rep panel: the client's price rules, one SKU's price step by step, exceptions to decide and the limit and receivables

The wholesaler

Sales rep

Clients, orders on their behalf, price lists and exceptions to approve.

  • Placing orders: on the client's behalf
  • Client price lists and discounts: edit
  • Credit limit: view
  • Invoices and receivables

An order from cart to a KSeF invoice

Each step checks something different, and the sales rep only gets the exceptions.

Client
the company account on the platform
  • OrderSKUs, quantities, delivery address and notes.
Platform
checks before the ERP
  • Limit checkCredit limit, overdue receivables and minimum order value.
  • Limit checkOver the limit: waits for finance to decide
ERP
Subiekt GT and nexo, Comarch Optima, enova365 and Symfonia
  • Reservation and documentThe order in the ERP, stock reserved, delivery note.
Accounting
KSeF
  • InvoiceAn invoice in KSeF and a copy in the client account.

  1. cart

    Client Platform. Group, individual and volume discounts calculated live, with net and gross prices.

  2. approved

    Platform ERP. The ERP matters most: it is the source of truth for prices, stock and documents.

  3. dispatch

    ERP Accounting. Invoices with a KSeF number and a preview in the client account.

ERP and accounting: Subiekt GT and nexo, Comarch Optima, enova365 and Symfonia. Polish clients' company details are pulled from the GUS and REGON registry by tax ID, and shipping runs through couriers.

Set price lists once, clients see their own prices

Wholesale pricing logic is usually more complex than a store's. The platform calculates it from the same rules as the ERP.

The price of one SKU

WK-0450, 4.5 x 50 screw, box of 200, 60 packs ordered

  1. Contract price U/2026/014none for this SKU
    You set
    individual prices for selected SKUs
    The client sees
    their contract price instead of the catalogue one
  2. Group B promotiondoes not cover this SKU
    You set
    a promotion for a chosen group
    The client sees
    the promotion only where they should see it
  3. From 50 packsapplied, 60 packsPLN 19.90
    You set
    a volume discount from a threshold
    The client sees
    a unit price that drops with larger quantities
  4. Group B discount −12%skipped, the threshold comes firstPLN 21.91
    You set
    the client's price group
    The client sees
    group discount prices across the whole catalogue
  5. Catalogue pricestarting pointPLN 24.90
The client's pricefrom the rule: from 50 packsPLN 19.90

The first matching rule, counting from the top, sets the price.

In the client's basket

Firma 08 sp. z o.o., group B, 30 days to pay

Credit limitPLN 40,000.00
  • usedPLN 21,580.00
  • this order, grossPLN 2,852.99
  • left afterPLN 15,567.01
You set
credit limit and payment terms
The client sees
how much credit is left before ordering
Free deliveryfrom PLN 3,000.00 net
  • in the basketPLN 2,260.50
  • left to goPLN 739.50
You set
a free delivery threshold
The client sees
how much is left to free delivery

Questions from wholesalers and manufacturers

The most common questions before rolling out a B2B platform.

Show us your price list

Tell us how you take wholesale orders today and which ERP you use. We will reply with a proposed scope and a free quote.