VulCode

A preschool website with a parent area and group-only galleries

A website for parents choosing a preschool, and an area for those whose children already attend: photos visible only to parents in the group, menus, notices and absence reporting from a phone.

Public bodies
The preschool panel for today: the meal count for the kitchen, children present, groups and absences
A group album in the parent area with today's menu

The parent area in three screens

Parents sign in with a code from a message, see only their group and handle daily matters without phoning.

  1. Parent area sign-in screen

    Sign-in without a shared password

    Every parent has their own account created by the preschool. The password taped to the classroom door is no longer needed.

  2. Group gallery visible only to parents

    Group gallery and menu

    Photos from group events, without children whose parents did not agree to publishing their image. Today's menu next to it.

  3. Child absence report form

    Absence from a phone

    A parent reports an absence, the group teacher gets a notification and the kitchen gets the updated meal count.

Children's photos, consents and accessibility

The gallery is where a preschool website most often breaks someone's rights. These rules set how we build it. We write this as the website builder, not a law firm, so it is not legal advice.

The image consents panel with a parent's withdrawn consent, consents by group, albums with held photos and the change history

  • An image needs permission

    Publishing someone's image requires the permission of the person shown (art. 81(1) of the Polish Copyright Act). For a child, a parent gives it, and the panel will not publish a photo tagged with a child who has no consent.

    art. 81(1) of the Polish Copyright Act

  • Consent must be demonstrable

    The controller must be able to demonstrate that the person consented (art. 7(1) GDPR). The panel records who agreed to what and when.

    art. 7(1) GDPR

  • Withdrawing as easy as giving

    Consent can be withdrawn at any time, and withdrawing must be as easy as giving it (art. 7(3) GDPR). Parents change consent in the parent area with one switch.

    art. 7(3) GDPR

  • Public preschools and accessibility

    A preschool run by local government is a public finance sector unit, so Poland's digital accessibility act applies (art. 2(1)) along with the accessibility statement. Poland did not exclude preschools from the act.

    art. 2(1) of the digital accessibility act

What the preschool decides and what the system enforces

The head sets the rules. The website and panel apply them to every photo and every account.

  • The preschool decides

    Which photos are public and which are group-only

    The system enforces
    Albums with the number of photos held at publishing and a public album without children

    Every gallery has a visibility setting, and by default only the group sees it.

  • The preschool decides

    The wording of the image consent

    The system enforces
    The consent change history: a withdrawal and a consent in the parent area, consents moved in from paper

    Parents give and change consent in the parent area, and the history stays in the panel.

  • The preschool decides

    Who has a parent area account

    The system enforces
    Parent accounts with the date the accounts of the group starting school expire

    The account expires when the child leaves, with no manual list cleanup.

  • The preschool decides

    The cut-off time for reporting absences

    The system enforces
    An absence reported late, flagged, with today's meal still counted

    Late reports are flagged, and the kitchen gets the meal count on time.

Questions preschools ask

The most common questions from heads and teachers.

Tell us about your preschool

Tell us how many groups you have and how you share photos with parents today. We will reply with a proposal and a free quote.