A website for associations and sports clubs with online member fees
Fixtures, teams and class sign-ups for everyone, and for members an area with fees paid by BLIK, a class list and reminders. The treasurer sees who paid, without a spreadsheet.
Who sees what in the club panel
Members, coaches and the board have different needs and different rights to data.
Member
Fees, payment history and sign-ups in one place, also for a parent paying for a child.
- Own fees and sign-ups
Coach
Coaches see only their group, and members' contact details are visible only to people who need them.
- Own fees and sign-ups
- Attendance list of their group
- Editing fixtures and news: own group
Treasurer
The treasurer does not copy transfers from statements, and members do not need to remember the account number.
- Own fees and sign-ups
- Fees of all members
- Payment export for accounting
- Fee amounts and discounts: view
Polish association law and the club website
The legal form of an association changes what the website may offer. Most often it is about a merchandise shop. We write this as the website builder, not a law firm, so it is not legal advice.
Fees are the core of the assets
An association's assets come from member fees, donations and public giving, among others (art. 33(1)). The website takes fees and donations as separate payments.
An ordinary association has no shop
An ordinary (unregistered) association may not run a business (art. 42(1)(3)), so we do not build shirt sales on its website. It raises fees, donations and public giving (art. 42(2)).
A registered association may sell
An association may run a business under separate rules, with income serving its statutory aims (art. 34). Then a club shop fits its form.
Photos of players
The image of a person who is only a detail of a whole, such as a public event, may be published without permission (art. 81(2)(2) of the Polish Copyright Act). A player's portrait is not covered by that exception, so we collect consent at sign-up.
The club website and the members area
Fans look for fixtures, parents for training times and members want to pay their fee. Everyone finds theirs in two clicks.
Fixtures and results
Matches, tournaments and events added in the panel, with export to the phone calendar.
Sign-ups with limited places
Classes and camps with a place limit, a waiting list and email confirmation.
Members area
Fees, payment history and sign-ups in one place, also for a parent paying for a child.
Sponsors on the website
Sponsor logos and descriptions with links the club can show in its sponsorship offer.
What we connect the club website to
A few connections that save the treasurer and coaches the most time.
Club website
with the members area and the club panel
Online payments
- Fees, camp payments and donations as separate payment types.
Accounting export
- A payment summary in the format the club's accountant agrees.
Phone calendar
- Fixtures and training as a calendar subscription in iCal format.
- Fee reminders, sign-up confirmations and cancelled training.
A fee from setting it to the report
The treasurer does not copy transfers from statements, and members do not need to remember the account number. A member who prefers a regular bank transfer can still pay that way. The treasurer marks it in the panel with one click.
Board: Fee amount
Monthly, yearly or per season, with sibling discounts.
System: Reminder
An email with a payment link before the due date.
Member: Paying by BLIK
In the members area, through a payment operator.
Treasurer: Status and report
Paid and overdue fees, export for accounting.
How we would build it for your club
We do not have a delivered sports club project yet, so we describe how one would run.
A football club with youth sections
Fees in a spreadsheet kept by the treasurer, fixtures on a social media profile and camp sign-ups through a form with no place limit.
What we build
Starting point / What the club gets
- Fees
A members area with online fees
no fee in July, due on the 10th of the month
Fees checked by hand against statements
A treasurer who sees arrears at once
- Camps
Sign-ups with a limit and a waiting list
deposit 15 Nov, balance 15 Dec, camps 25-30 Jan, 1-6 Feb
Too many camp sign-ups
A camp with a full, confirmed list
- Fixtures
A club website with fixtures and teams
3 Oct last result, 10-14 Oct fixtures
Fixtures scattered across posts
One place for fixtures
So the members area goes live before the first fee of the season. At the start we import the member list and fee status from the spreadsheet, so nobody starts from zero.
Questions associations and clubs ask
The most common questions from boards and treasurers.
Read next
Foundations, esports and payments.
Tell us about your club
Tell us how many sections you have and how you collect fees today. We will reply with a proposal and a free quote.